Portfolio Scheduling – How to Achieve Success and What Does Success Look Like

Portfolio Scheduling
How to Achieve Success and What Does Success Look Like?

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Initiated, implemented and maintained properly, portfolio scheduling can provide invaluable information to its users. This presentation will provide examples of some of the benefits that portfolio scheduling can achieve. The presentation will also discuss the implementation of some of the key processes required to ensure success in the development of a portfolio scheduling system.

Some of the key components to the development of successful portfolio scheduling systems are establishment of criteria for portfolio governance, engagement of the project stakeholders; uniformity in the project schedules; quality of scheduling; and effective dashboards, tables, and reports that deliver useful data to the end user in an easily discernible manner.

Use of a portfolio scheduling system enables management to strategically prioritize which projects best meet the organization’s goals, plan for contingencies, and calculate risk at the portfolio level. The goal is to provide insightful and actionable information to the executive management responsible for managing a complex and seemingly disparate portfolio of projects.

The authors, John Philbrick and Francisco Cruz, have drawn upon their experience working for a large electric utility and a government agency with a multi-billion dollar per year work program. The paper was presented at AACE’s 2017 Annual Meeting.

2017 AACEi Annual Meeting
Hyatt Regency OrlandoOrlando, Florida
06/11/2017 to 06/14/2017

John C. Philbrick, PE CCP

John PhilbrickMr. John Philbrick has more than 38 years experience in project management for major road, airport, infrastructure, architectural, manufacturing/process, theme parks, and water/wastewater projects in southern and eastern United States. He has significant expertise in project controls, project scheduling, scheduling development/analysis/training, cost estimating, cost controls and claims analysis.

Francisco A. Cruz Moreno, PE

Francisco CruzMr. Francisco Cruz has 12 years of experience in cost control, estimating, scheduling, risk management, 3D-4D BIM, and project inspection. His project experience includes water/wastewater, transportation, pharmaceutical, mixed-use, corporate office buildings, and municipal projects. He also has extensive experience in programs such as AutoCAD®, SolidWorks, Synchro, Navisworks, Primavera P6 Enterprise Project Portfolio Management®, NetPoint® (a collaborative planning / forensic schedule analysis tool), @Risk®, NetRisk, Primavera Risk Analysis®, SureTrak®, Microsoft Project®, Crystal®, Xcelsius®.